Purchasing a high-end, daily-use printer might be unnecessary for those who print occasionally for home office or crafting projects, as these printers often incur high operational and maintenance costs. But how can you ensure reliable printing for occasional tasks like important documents, memorable photos, or school projects cost-effectively? Here comes the perfect option – occasional-use printers. These budget-friendly devices are specifically designed for infrequent printing, reducing maintenance costs and preventing ink or toner from drying out.
It would be confusing to choose the right printer for occasional use with a plethora of options available in the market. To help you simplify the selection process, consider these three main factors…
1. Print Speed And Resolution –
- Print Speed – A faster print speed saves a lot of time, especially for larger documents. Look for a printer with at least 8 – 10 pages per minute (PPM) print speed for black and white documents.
- Print Resolution – It decides the clarity and sharpness of the printed text and images. A resolution of 1200 X 1200 dots per inch (DPI) or higher is ideal for high-quality prints.
2. Ink Or Toner Cost –
- Laser Vs. Inkjet – Laser printers are initially expensive but have low ongoing costs, especially for high-volume printing, while inkjet printers are cheaper upfront but expensive in the long run due to the cost of ink cartridges.
- High-Capacity Ink Cartridges – Look for a printer with high-capacity ink cartridges to reduce its replacement frequency and thereby save a lot of time and money.
3. Connectivity Options –
- Wireless Connectivity – A wireless printer provides the flexibility to print from any device with Wi-Fi capability, including laptops, tablets, or smartphones.
- USB Connectivity – A standard and reliable connectivity option but it limits the printer’s accessibility to devices connected directly to it.
- Mobile Printing Apps – Some printers support mobile printing apps, which let you directly print documents from that tablet or smartphone.
For detailed insights, we recommend you read our “Buying Guide” and our experts-reviewed Top-Rated Printers for Occasional Use to know how to choose the best option as per your printing requirements.
Best Printers For Occasional Use – Table
| Product Name | Printer Type | Print Quality (DPI) | Buy Now |
|---|---|---|---|
| HP DeskJet 2755e Wireless Color Inkjet Printer | Inkjet | 1200 x 1200 | Check On Amazon |
| Canon PIXMA TR4720 Wireless Printer | Inkjet | 4800 x 1200 | Check On Amazon |
| HP DeskJet 3755 Compact Wireless Printer | Inkjet | - | Check On Amazon |
| Epson EcoTank ET-2800 Wireless Printer | Inkjet | 5760 x 1440 | Check On Amazon |
| Brother MFC-J1010DW Wireless Color Inkjet Printer | Inkjet | 6000 x 1200 | Check On Amazon |
| Epson Expression Home XP-5200 Wireless Color Printer | Inkjet | 4800 x 1200 | Check On Amazon |
Top Printers For Occasional Use
1. HP DeskJet 2755e Wireless Color Inkjet Printer
HP’s DeskJet 2755e merges compact design with essential functionality, offering an ideal solution for occasional home use. It supports printing, scanning, and copying all fundamental requirements for a home office. With the inclusion of HP+ Smart features, it also provides enhanced mobile printing and security, which are particularly beneficial for users who value convenience but don’t require frequent printing.
The printer’s dual-band Wi-Fi connectivity offers reliable connections, reducing the common frustrations associated with wireless printing. The HP Smart app facilitates seamless setup and operation, guiding you through each step with intuitive instructions and animations, ensuring even the least tech-savvy can get up and running quickly. Moreover, the printer supports voice-activated commands via Alexa, adding a layer of hands-free convenience.
Despite its advantages, the DeskJet printer does come with certain limitations. It uses HP’s Instant Ink subscription service, a feature that offers both benefits and drawbacks. The convenience of having ink delivered directly to your door is significant, yet the subscription requirement might not appeal to all, particularly those wary of recurring expenses. For those who print only occasionally and want to minimize the effort of purchasing ink, this service could be particularly attractive.
Specifications:
- Color inkjet printing technology
- Wireless, USB connectivity options
- Mobile and voice-activated printing
- Energy Star certified efficiency
- Print Speed: 7.5 ppm black, 5.5 ppm color
- Dual-band Wi-Fi with self-reset
- 60-sheet maximum input capacity
- HP+ smart printing system
- Touchscreen control panel
- Supports sizes up to 8.5 x 14 inches
Pros:
- Easy mobile and voice print
- Compact, space-saving design
- Initial ink included; convenient
- High user satisfaction rating
- Automatic connectivity issue resolution
Cons:
- Manual duplex printing only
- Subscription for best features
- Limited paper tray capacity
- No high-yield cartridge option
2. Canon PIXMA TR4720 Wireless Printer
Canon’s PIXMA TR4720 redefines convenience in home office environments, offering reliable printing, scanning, copying, and faxing in one compact device. Effortlessly easy to set up, this model leverages the Canon PRINT app for seamless wireless operations, enabling users to print or scan directly from mobile devices. Such features underscore the TR4720’s appeal to those who value efficiency and connectivity.
The TR4720, featuring an efficient Auto Document Feeder, caters to those who require regular, hassle-free multi-page handling in their daily routines. Additionally, its automatic duplex printing feature is a convenient way to cut down on paper usage, promoting eco-conscious practices. The addition of a built-in fax adds unexpected value, making it an attractive choice for small business owners and remote workers alike.
With an impressive blend of quality and utility, this Canon printer aims to meet varied printing needs, though there are a few cost-related considerations. Print speeds are on the moderate side, and while document and photo quality are commendable, the high price of replacement cartridges could deter frequent users. Still, the Canon proves to be a valuable option for users who prioritize functionality in a smaller design.
Specifications:
- Wireless and USB connectivity
- Auto duplex printing feature
- Built-in fax and scanning capabilities
- Print Speeds: 8.8 ppm black, 4.4 ppm color
- 100-sheet front paper tray capacity
- Supports borderless printing
- Compatible with high-yield cartridges
- Designed for easy cartridge installation
- Mobile printing via Canon app
- Compact design with simple controls
Pros:
- Multi-function with fax
- Automatic two-sided printing
- Easy setup via mobile app
- High-quality photo printing
- Compact size saves space
Cons:
- Moderate print speed
- Limited paper capacity
- Relatively slow at printing photos
3. HP DeskJet 3755 Compact Wireless Printer
HP’s DeskJet 3755 brings compact functionality to the forefront, ideal for small spaces where every inch counts. Despite its minimalist footprint, this printer delivers essential features like printing, scanning, and copying without compromising quality. Available in eye-catching colors such as Seagrass, it’s as stylish as it is practical, fitting neatly into home offices or dorm rooms with limited desktop space.
Designed for versatility, the HP’s Scroll Scan feature makes handling a range of media, from plain paper to thicker items, a breeze. This compact printer supports wireless printing and is compatible with HP’s Instant Ink program, so you won’t need to keep track of ink levels. Plus, the easy setup through the HP Smart app streamlines the process, letting you start printing quickly.
Despite its sleek profile, this printer’s small stature does come with compromises. Limited in paper capacity and print speed, it’s not built for high-demand use. Ink costs can quickly add up without a subscription, as the smaller cartridges typical of compact models require frequent replacement. Still, the DeskJet is a good choice for light, occasional tasks and provides decent value within its limits.
Specifications:
- Compact design fits anywhere
- Wireless and wired connectivity
- Supports Alexa voice commands
- Print Speeds: 19 ppm black, 15 ppm color
- HP Scroll Scan technology
- 60-sheet maximum input capacity
- Various media size support
- Mobile printing capabilities
- Inkjet color printing technology
- USB and Wi-Fi connections
Pros:
- Ultra-compact and lightweight
- Easy setup with HP Smart app
- Stylish design with color options
- Mobile and voice-activated printing
- Low initial purchase price
Cons:
- No automatic duplex printing
- Slower compared to similar models
- Initial ink depletes quickly
4. Epson EcoTank ET-2800 Wireless Printer
Epson EcoTank ET-2800, designed to make printing easy and cost-effective by eliminating the usual cartridge-swapping routine. This printer’s high-capacity ink tank system helps users save money over time while ensuring they don’t run out of ink during critical moments. Perfect for those who print sparingly, the ET-2800 offers a convenient, dependable solution for keeping a home printer ready whenever it’s needed.
With its cartridge-free printing, the ET-2800 is not only economical but also eco-friendly. The bottles provided are easy to install and spill-free, adding convenience to maintenance. Print quality is notably high with sharp texts and vibrant colors, thanks to Epson’s unique Micro Piezo Heat-Free Technology. Additionally, the integrated flatbed scanner and copier enhance its functionality, making it a versatile tool for any home office.
Despite being a long-term money-saver, the ET-2800’s higher initial price might be a drawback, especially for those on tighter budgets. Its speed also isn’t the fastest, which might matter for users with high-volume needs. However, these minor downsides don’t take away from the ET-2800’s overall appeal as an efficient, low-maintenance printer. It’s a great choice for users seeking reliable performance with minimal ongoing costs, particularly for light to moderate usage.
Specifications:
- Cartridge-free printing technology
- EcoFit ink bottles included
- Print, scan, and copy capabilities
- Wireless printing support
- Color display for easy navigation
- High-resolution printing up to 5760 x 1440 dpi
- Voice-activated printing options
- Connects with Epson Smart Panel app
- 100-sheet paper tray capacity
- Energy-efficient design
Pros:
- Significant ink cost savings
- High print quality and resolution
- Eco-friendly with zero cartridge waste
- Easy to refill ink tanks
- Reliable connectivity options
Cons:
- Slower print speeds
- No automatic document feeder
- Limited paper capacity
5. Brother MFC-J1010DW Wireless Color Inkjet Printer
Brother’s MFC-J1010DW all-in-one printer offers a sleek, compact solution for home and small office users looking to save space without sacrificing functionality. Designed to handle both black-and-white and color documents, it delivers crisp, high-quality prints at impressive speeds, making it an ideal choice for those who may print less frequently but still need reliable, efficient performance when they do.
One of the printer’s key advantages is its duplex printing capability, which automates double-sided printing to save paper and time. Additionally, the printer offers a variety of connectivity options, including wireless, which allows users to print directly from their mobile devices—an essential feature in today’s digital age. Its user-friendly interface, complemented by a 1.8″ color display, simplifies navigation and operation, enhancing the overall user experience.
Despite its versatile performance, the Brother printer isn’t without its quirks, particularly for users less comfortable with setup processes. While duplex printing is a welcome feature, it can impact the speed, slowing down larger jobs. Moreover, although the upfront cost is budget-friendly, the cost of replacement ink, especially for color, may increase the long-term expense. Yet, the overall functionality and performance make it a valuable option for many users.
Specifications:
- Wireless and USB connectivity options
- Auto duplex printing capability
- 150-sheet adjustable paper tray
- Print Speeds: 17 ppm black, 9.5 ppm color
- Mobile device printing support
- 8-inch color display
- 20-page capacity automatic document feeder
- Inkjet color printing technology
- Compact and economical design
- Brother Mobile Connect app compatibility
Pros:
- High-speed printing for its class
- Compact design fits small spaces
- Versatile wireless and mobile printing
- Easy navigation with color display
- Automatic document feeder included
Cons:
- Setup can be complex for some
- Slower duplex printing speed
- Limited high-volume printing capacity
6. Epson Expression Home XP-5200 Wireless Color Printer
Epson’s Expression Home XP-5200 offers a reliable all-in-one solution for those who seek high-quality prints on demand without frequent use. Designed with efficiency and speed in mind, this printer is well-suited for occasional, diverse printing tasks. Featuring automatic 2-sided printing and a generous 150-sheet paper tray, the XP-5200 minimizes interruptions, making it a practical choice for home office setups.
With impressive color precision and clarity, this printer brings a high standard to both document and photo printing. Epson’s cutting-edge technology ensures each print is filled with detail, vibrant color, and clear text. Add to that its flexibility with different media formats, and this printer becomes a versatile solution for both creative and practical needs at home.
Known for its superb print quality, Epson’s XP-5200 can come with some setup difficulties due to the variety of connectivity options available. Ink costs may also accumulate over time, especially for those frequently printing at higher resolutions. While compact and convenient, this model may not meet the demands of users needing to process larger volumes regularly.
Specifications:
- Wireless and USB connectivity
- Auto-duplex printing feature
- Print Speeds: 14 ppm black, 7.5 ppm color
- 150-sheet front paper tray
- High Print Resolution: 4800 x 1200 dpi
- 4″ color display for easy navigation
- Compatible with borderless photo printing
- Voice-activated printing capabilities
- Energy Star certified efficiency
- Supports a variety of paper sizes
Pros:
- High-quality, vibrant print outputs
- Efficient auto-duplex printing
- Easy wireless printing setup
- Compact design saves space
- Responsive color LCD panel
Cons:
- No document feeder for scanning
- Limited high-volume handling capacity
- Requires genuine Epson cartridges
Key Factors To Consider While Choosing Printers
For occasional printing needs like documents, photos, and school projects, choose printers with inks or toners that resist drying out or clogging without any frequent replacements. It is essential to consider key factors to enhance its usability and long-term value that make your investment worthwhile.
Let’s get into the main features to consider when selecting the printer for occasional use.
1. Print Quality
If you need sharp text and accurate colors for photos or graphics, then it’s essential to check the printer’s print quality. For this, DPI (dots per inch) plays a key role, as it directly affects the print clarity of the image and text. A printer with 600 X 600 DPI is required for text-heavy documents, whereas, a printer with 1200 X 1200 DPI or higher is preferred for photo prints or color graphics. Also, color accuracy is vital to consider while printing photos or documents with vibrant visuals. Inkjet printers are a better option due to their broader color range, which makes them perfect for printing occasional high-quality images.
2. Print Speed
While most people won’t be concerned about print speed for infrequent printing, it should not be overlooked if you need to print multiple pages, even for occasional printing needs. Pages per minute (PPM) is a standard measure for printing speed. Look for a printer with a speed of 10 – 15 PPM for most home users, whereas, a 20 – 25 PPM faster option is required for occasional bulk printing needs. Also, check the warm-up time, which lets you know the time taken by a printer to start up after being idle. Usually, laser printers are ideal for those who avoid waiting too long between infrequent prints, thanks to their shorter warm-up time than other alternatives.
3. Connectivity Options
Whether a home user or an office user, it’s quite essential to check the ease of installation and connectivity of printers. Mostly they can be Wi-Fi connectivity or USB connectivity. Printers with USB connectivity are a straightforward option that connects printers directly to a computer, while Wi-Fi connectivity allows wireless printing that provides the convenience of printing from a tablet or smartphone. These Wi-Fi printers are especially useful if you have to connect multiple devices and print from either of these devices. Most modern printers support mobile printing apps (like Google Cloud Print, Apple AirPrint, or dedicated manufacturer apps) that let you print directly from mobile devices. They simplify printing on the go, making them highly convenient for occasional printer users.
4. Ink And Toner Costs
Be it a regular use or occasional use of printers, you have to check the ongoing ink or toner costs. Inkjet printers use ink cartridges that might dry out quickly if left idle for a long period, leading to higher running costs. Alternatively, laser printers use toner cartridges that don’t dry out and offer lower cost per page, making them an ideal choice for occasional printer users. While high-yield cartridges are a cost-effective choice that is available in both laser and inkjet models. They offer more prints per cartridge and need less frequent replacement, which reduces the overall maintenance.
5. Additional Features
Any product or device that comes with additional features will always add significant value and ease your operation. Take a quick look at some of the additional features of the printers:
- Automatic Document Feeder (ADF) – It lets you scan or copy the documents having multiple pages without manual feeding. This is quite useful for home office tasks.
- Duplex Printing (or) Automatic Two-Sided Printing – It saves a lot of paper and reduces costs over time by conveniently printing on double sides of the page.
- Scanner Functionality – If you anticipate occasional scanning needs, then prefer this feature, as it allows you to digitize images or documents
Even though, all these extra features might seem optional, they certainly add flexibility and enhance the printer’s functionality.
FAQs:
There are multifunction printers, or all-in-one printers, that are intended for occasional usage. These printers include printing, scanning, copying, and occasionally faxing features into a single machine. They are appropriate for use in homes or small offices where multifunctionality is occasionally required.
When printing photos occasionally with an inkjet printer, it’s advisable to use premium quality photo paper especially made for inkjet printers. Glossy or semi-glossy picture paper produces images with vivid colors and fine details.
The duty cycle describes how many pages a printer can print each month without suffering significant wear. Lower duty cycles, generally 500 to 2,000 pages per month, may be suitable for printers used occasionally. It is advised to choose a printer whose duty cycle matches your printing requirements.
Yes, many printers come with eco-mode or power-saving capabilities, even ones intended for occasional usage. These features improve overall energy efficiency by lowering power usage while the printer is not in use.
Conclusion
Choosing a printer for occasional use means finding a balance between cost, convenience, and print quality. In our reviews, the HP DeskJet 2755e shines with its easy setup and affordable ink, making it great for basic home printing. The Epson EcoTank ET-2800 costs more upfront but saves money over time with refillable ink tanks, ideal for low-maintenance needs. Lastly, the Canon PIXMA TR4720 is compact and versatile, offering excellent photo quality for casual prints. Each has unique benefits, so choose based on your main needs and budget.
